Abstracts of Original Communications
Directions to Contributors
Original communications offer contributors the opportunity to present results of recent research in advance of their publication in a full paper. This year abstracts will be judged in three categories to reflect the diversity of BAPEN these will be Basic Science, Clinical Nutrition and assessment of clinical practise (clinical audit), therefore, please confirm which category your abstracts falls into on the Assignment Form.
Submission
Abstracts of your original communications must be submitted via this website as an email attachment to bapen@sovereignconference.co.uk. Please provide 1 version of your abstract following the Directions to Contributors as detailed below. Files should be created in Microsoft® Word. Abstracts received after the closing date will not be considered. Submission and copyright assignment forms (which can be printed from the website, below) must be completed for each abstract.
Acceptance
The abstract of your Original Communication will be reviewed by a multi professional scientific and clinical practice review panel before being accepted for presentation at the meeting. In making its decision, the panel will consider the quality of the communication in terms of its relevance to nutritional science or practice, the substance of its results, together with its originality and currency. Please note if submitting under clinical practice you must demonstrate the impact of the enquiry on practice. Only the top scoring Abstracts accepted for inclusion in the programme are automatically approved for subsequent publication in the Proceedings of the Nutrition Society, subject to scientific and editorial requirements (see below). Communications will be assigned to oral presentation sessions or Static and E-posters. The method of presentation will be determined by the Programmes Committee.
Editing and publication
After presentation at the meeting, you must attend the Nutrition Society Editorial Desk to discuss any technical and scientific amendments (in consultation with the Proceedings Editor who has final discretion). Final amendments to the abstract should be made at the meeting in consultation with the editors. If this is not possible, you will have to complete the amendments later and return the amended abstract to the editors by an agreed given date in order to meet publication deadlines. Your communication will be typeset directly from your electronic version, which will therefore have to be perfect.
Style
For a detailed description of the correct form, please see the Directions to Contributors in the first issue of each volume of the Proceedings of the Nutrition Society.
Notification
Notification of acceptance/rejection/selection for publication will be advised by the end of August 2008 with any further instructions which may be necessary.
NOTE: ALL ITEMS MUST BE SUBMITTED NO LATER THAN 5.OOp.m. ON FRIDAY 27nd JUNE 2008
Any ABSTRACTS received after this date will be rejected.
All queries regarding abstract submissions should be directed to the BAPEN Office Tel: +44 (0) 1527 457850 – e-mail: bapen@sovereignconference.co.uk
File Download
All the necessary forms are available for download from this site. Save each of the following files as a word document and follow the instructions at the top of each of the forms. All the forms have been created in Microsoft® Word and are designed to be filled in electronically. After the forms are completed they need to be saved to your computer hard drive, ready to be sent to the BAPEN office via e-mail.
Abstract Assignment Form for Oral and Poster Presentation - Form 2
Notes for Nutrition Society Student Members
Undergraduate and postgraduate students of the Nutrition Society are entitled to reclaim the registration fee for attendance at the BAPEN Annual meeting.
A contribution towards expenses involved in travelling to the BAPEN Annual meeting may be awarded at the discretion of the Nutrition Society Committee and Treasurer.
Further details are available from:
The Nutrition Society,
10 Cambridge Court,
210 Shepherds Bush Road,
London, W6 7NJ
Tel: 0207 602 0228
Fax: 0207 602 1756
Email: office@nutsoc.org.uk
Technical directions for preparation of abstracts
Format: The Abstract should be submitted within the text box provided on the website, see Form 1. The font or typeface should be Arial 12 point. Within tables and the reference list (if any) the same typestyle should be used but the pitch should be reduced to 10 point. Single Line Spacing should be used.
Title: Type in bold type, beginning in the first space on line 1. Use an initial capital letter only for the first word and for proper nouns. Generally, abbreviations should not be used in the title.
Authors: Do not leave a blank line between the title and the authors' names. The authors’ names should be preceded by the word 'by.' Type authors' names in capitals, giving each author’s initials before the surname. Separate names with commas, except for the last name which should be preceded by the word 'and'. Terminate the author list with a comma.
Addresses: Leave one character space between the authors’ names and the addresses. Type addresses in italics; use lower case except for initial letters of words. If there is more than one name and address they should be related by superscript numbers; do not place addresses between the names in a list of authors. State the postcode if UK; state the country if not UK.
Text: Leave one blank line below the addresses then start in the first space on the next line. Subsequent paragraphs should be indented (about 5 mm). Do not leave blank lines between paragraphs. Text should be fully justified (right and left). Do not use subheadings such as Methods, Results and Conclusions.
References: Within the text, references should be cited in chronological order by author name and publication year. The references should be listed at the end of the text in alphabetical order, giving the full list of authors. The name of the journal should be given in full and typed in italics. For a detailed description of the correct form of references, please see the Directions to Contributors in the first issue of each volume of the Proceedings of the Nutrition Society.
Tables: Tables must be prepared in true table format, (i.e. without the use of tabs or spaces to align the columns) and must be aligned in the text in an upright orientation, not sideways. It is not necessary to give titles to tables. Tables should be comprehensible from the text of the abstracts, the column heading and the legend. SI units must be clearly indicated for all variables, preferably as part of the column heading. The table should be separated from the text by single horizontal lines at the top and bottom. The column headings should be separated from values by a single line. Otherwise, tables should not be subdivided by lines.